DOE’s Misuse of Bayh-Dole’s ‘Exceptional Circumstances’ Provision: How Uniform Patent Policies Slip Away

“The Department of Energy requirement is unlikely to increase U.S. manufacturing but is highly likely to increase Washington bureaucracy—the very thing Bayh-Dole sought to minimize.”

Bayh-DoleA principal purpose of the Bayh-Dole Act of 1980 was imposing a uniform patent ownership policy on all federal agencies. Previously, agencies took rights to inventions made with their funding, but over the years they had developed a multiplicity of often conflicting procedures for filing appeals, with some agencies having different policies for different programs. The resulting confusion made companies crazy trying to navigate through them. The burden was particularly heavy on small businesses.

The Bayh-Dole Act established a uniform policy requiring all agencies to waive invention ownership to those making patentable discoveries with their support. It also allows agencies to deviate from automatic contractor ownership of  inventions in exceptional circumstances: “when it is determined by the agency that restriction or elimination of the right to retain title to any subject invention will better promote the policies and objectives of this chapter.”

As the key objective of the law is the commercialization of federally funded inventions for public use, the exception was meant for unusual circumstances, such as when an agency was developing a technology so far down the pipeline that contractor ownership was not required for development. Congress recognized that agencies could abuse this provision to go back to Washington micro-management, so the law requires any agency seeking to invoke exceptional circumstances must receive approval from the Department of Commerce, which oversees Bayh-Dole.

Misuse of the DEC

Late last year, with no public notice, the Department of Energy imposed a “declaration of exceptional circumstances” (DEC) notification in its grants and contracts. The original DEC required owners and licensees of inventions made with their funding to notify DOE whenever they had a change in ownership, which had to be approved by the agency in order to retain their IP rights.

Several academic organizations successfully fought that decision, which DOE withdrew. But it announced that it was keeping its determination that anyone applying for a non-exclusive license must manufacture the resulting product in the United States or receive a waiver from the agency, if that is not possible.

Bayh-Dole requires that, before an exclusive license for the U.S. market is given, efforts must be made to find a domestic manufacturer, whenever possible. It was one of the first laws to encourage domestic manufacturing, which was viewed condescendingly when globalization was in vogue. Now, DOE argues this provision is antiquated and the domestic manufacturing provision should be extended to non-exclusive licenses, both for the U.S. market and abroad.

Don’t Go Backwards

The Bayh-Dole Coalition, which I lead, strongly supports domestic manufacturing, but we cannot support misuse of the DEC to create new policies not sanctioned under the law. If that precedent is unchallenged, other agencies can invent policies outside Bayh-Dole which they can force those seeking their funding to accept. It wouldn’t take long for that to land us right back in the pre-Bayh-Dole world, where government funded inventions were smothered under reams of Washington red tape.

The Department of Energy requirement is unlikely to increase U.S. manufacturing but is highly likely to increase Washington bureaucracy—the very thing Bayh-Dole sought to minimize. Here’s the text of the letter to DOE’s general coounsel’s office laying out our reasoning:

Thank you for your recent note. The Bayh-Dole Coalition is pleased to see that the Department has dropped its requirement that owners and licensees of DOE inventions must get approval from the agency before they change ownership in order to retain their rights to inventions made with agency funding. That requirement had no statutory basis in the Bayh-Dole Act and was counterproductive to its goal of “encouraging maximum participation of small businesses firms in federally supported research and development” as these are the very firms most likely to trigger the clause.

While removing that provision is an improvement, the Coalition remains concerned that the remaining provision threatens the fundamental goal of Bayh-Dole. That is spelled out in the very first sentence in the report of the Senate Judiciary Committee describing the purpose of the bill as “to establish a uniform Federal patent procedure for small businesses and nonprofit organizations…”

The report goes onto to describe how the proliferation of agency policies before the law harmed innovation:

Presently there are at least 24 different patent policies in effect in the Federal agencies. These are frequently contradictory from agency to agency (and even sometimes within the same agency) and have proven to be formidable barriers to organizations interested in participation in Government work. The mere complexity of these policies constitutes a very real hurdle to universities, nonprofit organizations and small businesses who do not have large legal staffs to negotiate through this policy maze.

Thus, creating uniform policies across all agencies is a central tenet of the law. The “exceptional circumstances” clause of Bayh-Dole is not a loophole for undermining that goal.

Bayh-Dole was one of the first statutes to promote domestic manufacturing, which it did in the case of products arising from exclusive licenses that are sold in the United States. In your note and in the Department’s “Frequently Asked Questions”  paper explaining the DEC, the Department contends that this language is now antiquated because it does not include products made from non-exclusive licenses or for those intended for foreign sale. Both your note and the FAQ state that “case examples” underscore this point, but no specific cases are presented, only general statements. There is certainly no evidence to support an inference that academic institutions are intentionally using non-exclusive licenses in order to avoid triggering Bayh-Dole’s domestic manufacturing preference.

We do agree that the problem of increasing U.S. manufacturing is “complex and multi-dimensional.”  The crux of the problem is that too many times it is impossible to find a domestic firm with the capability to competitively produce a product. However, putting an additional burden on academic institutions to find a domestic manufacturer for non-exclusive licenses and requiring  case-by-case waivers from DOE when that proves impossible is highly unlikely to have much effect on our domestic manufacturing capability. The only thing it is likely to increase is government micro-management—the very thing Bayh-Dole was enacted to prevent.

It’s also striking that rather than identifying specific DOE programs where a justification for increased domestic manufacturing can be made based on the availability of firms that can do the job, the DEC applies department wide. We are concerned that it could set a precedent for other agencies to also establish their own domestic manufacturing policy. And that is exactly how a uniform patent policy ends.

It would have been more productive for the Department  to have discussed its concerns with those who know most about the realities of licensing under the Bayh-Dole Act, the academic institutions and small companies which own and license inventions under the law, than to have the government impose requirements not sanctioned under the law in its funding agreements with no warning.

We would be happy to facilitate a dialogue on this or any other point of concern between the Department and Bayh-Dole stakeholders in the public and private sectors. In the meantime, we urge the Department to rescind the remaining provisions of the DEC.

Thank you for your consideration.

Joseph P. Allen
Executive Director
Bayh-Dole Coalition






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